Freightview allows you to complete your shipments' lifecycle with tools to help with Invoicing, Discrepancies, and Data tracking/exports.
To start, click the Audit icon on the top toolbar.
Auditing Queues
- Outstanding: 48 hours after the scheduled pick-up date, each shipment will have a card created in the Outstanding queue.
- Accepted: The Invoice amount is accepted and/or paid to the carrier.
- Disputed: The Invoice did not match and you are disputing the initial fees.
- Archived: Cards can be moved here for a variety of reasons, a common occurrence is that the bill has been paid or the dispute has been closed.
Card Management
- Choose Yes and that shipment will be moved automatically into your Accepted queue.
- Choose No to show the additional option to either challenge the invoice, mark it as Disputed, or enter a different amount to mark it as Accepted.
Accepted
- You can add notes about why you’re accepting a different amount, such as reclass or re-consignment fees.
- The enhanced Audit Export that can be generated under the Accepted list will now show more detailed Invoice Notes in the last column of the spreadsheet.
Disputed
- You can challenge the cost and submit the dispute back to your carrier, you must provide the contact email.
- Any documents received either API or uploaded will be included in the communication.
Custom Filters
- There are defaulted mode filters available for LTL, Parcel, and Truckload on the left-hand side.
- Use the Custom Filter to find any loads older than 90 days.
- You can also Create a custom filter, similar to what’s available on the Shipments page. For example, if you wanted to have a set list of shipments displayed that pertain to one account location - with a specific carrier, you now have the ability to do so!
- Just like on the Shipments and Analytics page, you can create custom filters to sort out certain shipments, even saving that search for future uses.
Invoice Matching Tool
- This add-on tool is available by request.
- Once enabled, you can set a percentage or dollar amount for your invoices to be auto-accepted via your Settings page.
- For example: You decide to set a 3% overage limit for your LTL invoices and a $50 overage limit for your TL invoices, therefore, any shipments that are within that range of the quoted price will auto-move into the Accepted queue.
- We'll indicate in both the Accepted Queue and Export which invoices were auto-accepted.
- Any invoice that falls outside of those perimeters will remain in the outstanding queue for you to review or possibly dispute.
Contact our team with any additional questions or to request access to Invoice Matching: FV Support